Show physical presence with a virtual company address

It is impossible to imagine the modern business world without them: co-working spaces and new working models are springing up like mushrooms. Whether for freelancers, the self-employed or professionals – digital working in a flexible environment is becoming increasingly popular. Everything can be done remotely these days, but in some situations it is still important to have a presence, be reachable in person and have a prestigious business address. But does the office really always have to be a physical location? A virtual office such as Satellite Office offers the perfect alternative.

• What exactly is a virtual office?
• Why is the virtual business address so important?
• How do telephone answering and mail handling work in the Virtual Office?
• Virtual office address, business registration, tax office – what legal aspects need to be considered?
• What are the advantages of a rented virtual office?
• Who is a virtual office suitable for?
• What does a virtual office at Satellite Office include?
• Why rent a virtual office from Satellite Office?

Our first-class Virtual Offices are available at the following locations:

• Virtual Office Berlin
• Virtual Office Hamburg
• Virtual Office Munich
• Virtual Office Dusseldorf
• Virtual Office Frankfurt
• Virtual Office Stuttgart
• Virtual Office Zurich
• Virtual Office Geneva

What exactly is a virtual office?

A virtual office describes a modern office solution that can be used individually and completely flexibly. You can rent a business address where you can be reached by your customers and business partners without having to work there permanently. To make this work, tenants of virtual office and virtual business address providers receive numerous services and office services that are carried out on your behalf by professional staff on site. This means you are always available without having to be in the office yourself.

Why is the virtual business address so important?

The virtual office is mainly used for representative purposes. These are prestigious business addresses in top locations. The offices are usually located in attractive city districts. Locations can also be rented worldwide. This option is particularly suitable when it comes to opening up new markets. But domiciles in top locations also make an impression within Germany. At Satellite Office, successful decision-makers rent virtual business addresses that can be used as a summons. You can choose between Königsallee in Dusseldorf, Kurfürstendamm in Berlin, Jungfernstieg in Hamburg or Bahnhofstrasse in Zurich. A prestigious company sign at the entrance and the certainty that you can be reached by telephone and post makes you a trustworthy business partner. With the business address service from Satellite Office, you position yourself in the luxury class. An absolute image boost!

How do telephone answering and mail handling work in the Virtual Office?

Personal and competent: answering the phone in the Virtual Office

Thanks to the telephone answering service, calls in the virtual office never go unanswered. For example, a competent team can answer your telephone calls via the Internet or your calls can be forwarded to an external customer service department. Some entrepreneurs would like to handle their calls themselves. This is where a mailbox comes in handy. You can listen to the messages and call the customer back promptly.

The most popular and certainly the most professional option in business centers is to answer your calls directly. Experience has shown that business partners and customers do not like to speak to a mailbox. That’s why premium providers such as Satellite Office pick up the phone themselves. Specially trained employees answer incoming calls in your company name and inform you immediately. This is much more personal than an automatic answering machine. Your customers and business partners always have a trained and competent contact person on the phone. This gives them the feeling that their concerns are important to you and will be dealt with quickly. Service in a class of its own! Incidentally, this is included with your virtual Satellite Office.

Always up to date with mail handling, even at a distance

You also use your virtual business address as a postal address, because successful decision-makers do not have their business mail sent to their home address. After all, your own address should remain private and protected. If you travel a lot as a Virtual Office customer, you don’t have to worry about mail processing. Letters are forwarded to an address of your choice. Some providers also offer to digitize content and forward it to you by e-mail. You never have to worry about missing important information or deadlines.

At Satellite Office, we accept your letters and parcels personally for you. You can use all our coworking spaces free of charge for the duration of your contract to conveniently process your mail on site – Master Membership is included in the price. If you need a permanent office to work in by the hour, day or week, or meeting rooms for important on-site negotiations, you can book these at any time. Best of all, our premises are just as prestigious and stylish as our addresses.

Virtual office address, business registration, tax office – what are the legal aspects of a virtual office?

There are no obstacles to using a virtual office as a business address on the part of the tax offices, trade and regulatory authorities. However, the tax office at your permanent place of work is still responsible for you. If your virtual office is in Hamburg and your home office is in Bremen, for example, the Bremen tax office is your point of contact. Use the address of the rented virtual office to register your business. It is important that the address of the virtual office is a summonable address. You can then enter it in the legal notice of your website and in the commercial register, for example. Your company headquarters in a Satellite Office fulfills all the necessary official regulations – including for the tax office. All you need is your own letterbox, a clearly visible company sign and a desk in an office. You can get all this from us.

What are the advantages of a rented virtual office?

• Image gain: A prestigious business address in a central location gives your company a professional appearance and inspires confidence among business partners.
• Lower costs compared to your own office: no investment, lower rental and personnel costs
• Additional services: Permanent availability through telephone service and mail processing
• On-site presence: opportunity to receive business partners in an appropriate setting and in a central location
• Protecting your privacy: separation of professional and private life
• Top equipment: Modern design furniture and high standard technologies
• Optimal compatibility with working from home: enhancing your professional life
• Easier work: you focus on your business, benefit from the good address and don’t have to worry about cleaning, technology, etc.
• Internationality: Attractive locations available worldwide

Who is a virtual office suitable for?

Do you have a small or medium-sized company that you manage largely from home? But you don’t want your customers to contact you at your home address? Then a virtual office is probably the best solution. Here you can rent a business address and a telephone number that your customers can use to contact you, no matter where you are. Virtual offices are also suitable for entrepreneurs who travel a lot and are on the move all over the world. This means that the days of high telephone costs or difficult accessibility due to different time zones are history.

What does a virtual office at Satellite Office include?

The offer at a glance:

• First-class business address
• Unlimited mail and parcel acceptance
• Master Membership
• Access to the Open Space incl. free WiFi (fair use)

additionally bookable:

• Your company sign on the signage system in the foyer
• Postscan. Scan-to-mail flat rate
• Telephone secretariat. Always available
• Local fax number and service with UMS technology
• 2 hours use of conference room, day office or lounge
• Master Membership
• Access to the OpenSpace incl. free WiFi (fair use)

Why rent a virtual office from Satellite Office?

There are many advantages to a virtual office in one of our business centers: the exclusive location, the professional office service and the casual luxury of our premises. What’s more, a virtual business address in our offices meets all the important regulations for the tax office. You are in good hands with us – that’s a promise!

The Virtual Office is your complete office within a shared office, but without your own office. But with a first-class business address in a prime location. With Satellite Office, you also benefit from our team, which has your back around the clock – with a charming telephone service, comprehensive mail handling and a professional secretarial service. It offers professionals of all kinds a cost-effective alternative to their own office. The Virtual Office is the innovative and modern office solution that today’s flexible working culture needs.